Your firm's AI team.
Your final say.
ProjectSmith gives mechanical, electrical and plumbing firms a team of AI bots that draft RFI replies, track submittals, build estimates and keep schedules moving. Nothing goes out until you approve it.
- RFI Bot proposesReply to RFI #12 — duct routing at grid C-4Due tomorrowEdit Reject
- Estimator Bot proposesOak St. medical office — mechanical estimate$412,800ApproveEdit Reject
- Scheduler Bot proposesMove Crew B to Level 3 rough-in$6,400 · Due in 3 daysApproveEdit Reject
Your best people didn't get into MEP to chase paperwork.
Project teams lose hours every day to the administrative load that keeps a job moving. ProjectSmith takes the first pass at that work, so your engineers and PMs spend their time on judgment, not typing.
RFIs stack up
Every unanswered question holds up a crew. Digging through specs and drawings for each reply eats whole afternoons.
Submittals drift
Packages to assemble, logs to update, reviewers to chase. One slip and equipment shows up late.
Schedules change daily
A delay on one trade ripples through the job. Spotting conflicts early is a full-time job nobody has.
Updates go unwritten
Owners want status, teams need minutes, every email needs a follow-up — on top of the actual engineering.
Bots propose. You decide.
Organized like a company: every bot has one job and reports one number. You run it from a single screen.
Bots do the legwork
Each bot owns one job — RFIs, submittals, estimates, schedules, communication — and drafts the work the way your team would.
You make the call
Every proposal lands on your Decisions Dashboard, ranked by urgency and dollars at stake. Approve, edit or reject in one click.
Everything is on the record
Each decision is logged with what was proposed, what you changed and when. A full history of every action, always.
Start with six specialists. Add as many as you need.
Every firm starts with a core team of six bots, each working from a written job description — its inputs, its steps, the number it's measured on, and what it must never do without your approval.
Chief of Staff Bot
Coordinates the team and routes every proposal to you, in priority order.
Estimator Bot
Builds takeoffs and draft estimates from drawings and past bids.
Submittal Bot
Assembles submittal packages and tracks every one until it's approved.
RFI Bot
Drafts RFI replies with the spec sections and drawings that back them up.
Scheduler Bot
Spots schedule conflicts and proposes crew moves before they cost you.
Comms Bot
Writes owner updates, meeting minutes and follow-ups for your review.
Not one-size-fits-all. Built around how you work.
Big construction platforms ask every firm to work the way their software does. ProjectSmith works the other way around: your team of bots is shaped to the way your firm already works.
As many bots as you need
Start with the core team, then add bots for change orders, closeout, commissioning — whatever your firm runs on.
Your workflows, not ours
Bots follow your templates, your spec sections, your naming and your review steps.
Your approval rules
Decide who signs off on what, what each bot may draft, and where the hard limits are.
Right-sized for your firm
No million-dollar rollout or months of training. Start small and grow the team as you go.
AI does the drafting. You keep the stamp.
Engineering firms carry real liability. ProjectSmith is designed around that: the bots are fast, but your people make every final decision.
Nothing goes out without approval
No email, reply or schedule change leaves ProjectSmith until a person on your team signs off.
A written job description for every bot
Plain-language instruction sheets you can read: the job, the steps, the KPI, and the hard limits.
Sandbox first
Bots practice on sample data until their work has been checked by a person many times over.
A complete audit trail
Every approval, edit and rejection is recorded — who decided, what changed, and when.
Built alongside working MEP engineers.
ProjectSmith is being shaped inside real engineering and contracting workflows. We're opening a small number of early-access spots for firms who want a say in what gets built.